Attraction of the leading scientists to Russian institutions of higher learning, research organizations of the governmental academies of sciences, and governmental research centers of the Russian Federation

Frequently Asked Questions

Program
What sort of information should be provided in the document “Written consent of the leading scientist’s employer organization to his/her participation in a research project” and who should sign this document?

The document “Written consent of the leading scientist’s employer organization to his/her participation in a research project” must clearly state that if the leading scientist’s research project wins the grant competition, the leading scientist’s employer will unequivocally agree to the following:

  1. the leading scientist’s becoming the head of the laboratory to be established at the host institution/organization for the purpose of implementing the research project in question;
  2. the leading scientist’s executing a trilateral grant agreement with the host institution/organization and the Ministry of education and science of the Russian Federation;
  3. the leading scientist’s being physically present at the host institution/organization for not less than four months per year during the period of 2014 – 2016 for the purpose of exercising personal control over the progress of the research project in question.

The document must be issued on the employer organization’s official letterhead and endorsed by an authorized official of the leading scientist’s employer organization. The grant competition participant must include the original document and its official translation into Russian in his/her application package.

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The application registration portal does not allow inserting graphic images and tables into the interactive sections of the description of the proposed scientific research project. Is there any possibility to add visual information to the project descript

The software installed on the portal does not make it possible to generate documents containing tables and graphic images. This is why it is recommended that grant applications be supplemented with additional documents containing requisite tables and graphic images and the project description be provided with relevant links to said documents. In addition, applicants may submit to the portal a separate file saved in .doc or .pdf format that contains a project description with requisite tables and graphic images imbedded into the text.

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Are applicants required to specify information regarding all publications and conferences of the leading scientist and project staff members within the interactive tables on the application registration portal?

It is recommended that the interactive tables available on the application registration portal be used to provide information only about the most significant publications and conferences of the leading scientist and project staff members. Complete lists of publications and conferences can be included into the application package as separate documents.

Please note that grant applications must only specify conferences held in 2008 – 2013, as well as articles published in 2008 – 2013 in peer review journals referenced in the Web of Science.

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What kind of legal or regulatory documents should be abided by when putting together an annotation to a scientific research report?

Annotations to scientific research reports must be prepared in arbitrary form. They must contain a summary of all the project activities completed during the report period. It is recommended that the overall volume of an annotation to a scientific research report should not exceed two pages.

All reporting documentation requirements are available on the website www.p220.ru in the “Normative documents/Regulations” section.

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Explanation provided by the Ministry of education and science of the Russian Federation regarding the procedure accounted for by Resolution No.220 of the Government of the Russian Federation to reimburse the business travel expenses of leading scientists

Pursuant to the terms and conditions of the agreement (hereinafter referred to as “Agreement”) executed by and between leading scientists, their host institutions, and the Government of the Russian Federation under which the latter provides governmental support to scientific research projects implemented by the world’s leading scientists at Russian institutions of higher learning, scientific research organizations of the governmental academies of sciences, and the governmental research centers of the Russian Federation (hereinafter referred to as “Grant”), a grant is a monetary subsidy allocated within the federal budget of the Russian Federation for the purpose of funding the implementation of a scientific research project.

A scientific research project is funded in accordance with its implementation plan and budget, as well as the total and progressive funding amounts approved by the host institution/organization, that are part and parcel of the grant agreement.

The project budget, that is part and parcel of the grant agreement, accounts for the possibility to cover the business travel expenses of the leading scientist and project staff members.

Both domestic and international business travel expenses incurred by the leading scientist and project staff members are recorded and accounted for in compliance with the Special Provisions Regulating Employees’ Business Travel approved by Resolution No.749 of the Government of the Russian Federation of October 13, 2008, “Procedures regulating petty cash transactions involving banknotes and coins issued by the Bank of Russia on the territory of the Russian Federation” (Resolution No.373-П of the Central Bank of the Russian Federation of October 12, 2011), Order No.134 of the Ministry of transportation of the Russian Federation of November 8, 2006, as well as Article 252 of the Tax Code of the Russian Federation. The procedure regulating reimbursement of business travel expenses must be accounted for by a collective bargaining agreement or by a local bylaw. Such is the requirement accounted for by Article 168 of the Labour Code of the Russian Federation.

A careful analysis of the terms and conditions of the aforementioned provisions and regulations of the Government of the Russian Federation, as well as the trilateral grant agreement indicates there are no legal or regulatory restrictions applicable to reimbursement of the business travel expenses of the leading scientist and project staff members within the total amount of the relevant line-item accounted for by the project budget.

The Ministry of education and science of the Russian Federation draws your attention to the fact that pursuant to the “Provisions on issuing monetary grants of the Government of the Russian Federation for the purpose of providing governmental support to scientific research projects implemented by the world’s leading scientists at Russian institutions of higher learning, scientific research organizations of the governmental academies of sciences, and the governmental research centers of the Russian Federation” approved by Resolution No.220 of the Government of the Russian Federation of April 9, 2010, “On measures designed to attract leading scientists to the Russian institutions of higher learning”, as well as Resolution No.531 of the Government of the Russian Federation of May 30, 2012, “On amending Resolution No.220 of the Government of the Russian Federation of April 9, 2010”, the host institution of higher learning/research organization has the right to spend the grant funds provided by the Government of the Russian Federation solely upon consent of the leading scientist that oversees the research project in question.

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Are nongovernmental institutions of tertiary education eligible to participate in the grant competition?

Yes, they are. Participation in the grant competition is open to Russian institutions of higher learning of any legal-organizational form, as well as scientific research organizations of the governmental academies of sciences and governmental research centers of the Russian Federation.

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What language should the grant application be prepared in?

All grant applications must be prepared and submitted in English. This requirement applies to the titles of articles, monographs, R&D papers, etc. A copy of the grant application in Russian may also be submitted in addition to the requisite English-language copy. If you choose to submit your application in both English (mandatory) and Russian (optional), it is recommended that the copies of your grant application in these two languages are documented and submitted as separate volumes.

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Are applicants allowed to request project funding in amounts less than 90 million roubles?

Yes, they are. One of the key application assessment criteria is criterion No.2.3 “Adequacy of the amount of funding requested by the applicant in terms of its ability to ensure the achievement of the project goals and objectives also known as the quality of the project budget”.

Pursuant to this criterion, the amount of requested project funding (including the host organization's contribution) is assessed on account of being excessive or insufficient to achieve the project goals and accomplishment the project objectives.

In addition, all applicants must bear in mind that the total amount of labour compensation (including personal income tax and fringe benefit deductions) payable to the leading scientist and project staff members must not exceed 60 percent of the total grant amount.

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What is the proportion according to which the total requested grant amount must be divided into separate drawdowns distributed across the project implementation years?

This proportion is not subject to regulation, nor is it an application assessment criterion. You should identify the amounts of your annual grant drawdowns independently based on your individual project implementation plan.

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Are applicants represented by host institutions/organizations required to accompany their grant applications with copies of their organizational/corporate charters, abstracts from the Single State Registry of Legal Entities, and a set of relevant financia

A list of all documents that must be submitted along with grant applications is provided in Form 1. Document Checklist.

Copies of organizational/corporate charters, financial records, including accounts payable and accounts receivable, are not required.

A copy of an abstract from the Single State Registry of Legal Entities certified by a public notary is required.

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Are leading scientists allowed to submit joint grant applications?

No. The grant competition documentation forbids submitting a grant application on behalf of more than one leading scientist. At the same time, the grant competition documentation does not regulate project staffing in any way, form, or fashion whatsoever.

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Will institutions of higher learning that have significantly decreased the amount of funding they receive from the federal budget and significantly increased the amount of funding they receive from alternative funding sources be given any competitive adva

No, they will not.

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Are applicants required to submit a full list of the project staff members at the time they submit their grant applications?

A full list of anticipated/tentative project staff members must be provided in Subsection 4.1, Section 4 of Form 7, “Host organization’s current status and developmental dynamics, prospective image of the laboratory to be established under the project”. At the same time, the composition of the project team must meet the requirement of Resolution No.220 of the Government of the Russian Federation of April 9, 2010 pertaining to the number of candidates of sciences, graduate and undergraduate students involved in the research project in the capacity of project staff members.

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Do the project staff members have to be legally employed by the host institution/organization at the time the grant application is submitted?

Notnecessarily. The project team may be finalized after the competition winners have been announced. 

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Is the leading scientist allowed to receive labour compensation during the time periods he spends outside the boundaries of the Russian Federation?

The terms and conditions of the grant competition do not regulate the procedure used to compensate the leading scientist’s labour. Whatever this procedure turns out to be at each individual host institution/organization, it must comply with all applicable legal requirements of the Russian Federation

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What are the eligible expenditures for the grant funds and the money provided as co-funding?

Pursuant to the terms and conditions of the grant agreement, the grant funds must be spent on project implementation activities, whereas the money provided as co-funding must be spent on ensuring the operation of the newly established research laboratory.

Grant funds may be spent on eligible research activities implemented under the project in compliance with the approved project budget, project implementation plan, grant drawdown schedule, and the topic of the research project, except for capital construction and compensation of overhead costs.

The money provided as co-funding must be spent on ensuring the ongoing and unimpeded operation of the newly established research laboratory within the amount accounted for by the grant agreement. The host institution/organization may spend more of its own funds for project purposes than the amount of co-funding accounted for by the grant agreement, but it may not spend less than that amount. If spending more than the amount of co-funding accounted for by the grant agreement, the host institution/organization must ensure that these expenditures are expedient, economically justified and efficient, and are incurred solely for the benefit of the project.

All eligible expenditures of grant funds and co-funding money are identified in Paragraph 1 of Form 11.

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What sort of sources of co-funding are acceptable hereunder?

Any sources authorized by applicable laws and regulations of the Russian Federation other than the federal budget may be used as co-funding sources for the purpose of ensuring the operation of the scientific research laboratories established under the winning projects, including the following:

  • Host institution’s/organization’s revenues generated by operations accounted for by the host institution’s/organization’s charter;
  • Funding provided by regional and municipal governments;
  • Loans;
  • Financing provided by Russian and foreign investors;
  • Voluntary contributions donated by legal and physical entities.
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